Meeting the requirements of the rolling REF. In particular, to be the first point of contact with a range of external funders and other organisations, assisting in the organisation of internal seminars and other external events and ensuring the maintenance of the contact databases, To convene and service Section Meetings and Away Days preparing agenda and papers, producing and circulating minutes and monitoring actions, To establish working relationships with key contacts and stakeholders, developing appropriate communication links with internal and external stakeholders, To undertake continuous professional development, acquiring and refining skills and expertise in new or related areas, and to engage with the annual appraisal process and other performance review activities as appropriate, To support the wider activities of the School e.g. March 2016–June 2020 . This will require coordination with leaders and other stakeholders both internal and external to Payment System Risk, Proactively managing and coordinating recurring and ongoing activities that involve the team leaders including monthly Risk reporting, department head meetings, organization chart, PTO calendar, and other activities that require participation across the department head leadership team, Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar, Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions, Coordinating logistical arrangements for broader Payment System Risk activities including All-Hands meetings and other staff events, Managing SVP of Payment System Risk's budget including booking travel, processing expense reports, monitoring purchasing card spend, and procurement of supplies, Managing logistics related to scheduling internal training sessions or recurring quarterly meetings, registering for offsite training courses, publishing information on internal websites, and ensuring successful onboarding of new employees, General administrative support duties, including but not limited to managing multiple email inboxes, email distribution lists, file organization, scanning, copying, and managing offsite document storage, Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel, Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately, Make business travel arrangements, manage and communicate travel itineraries. Coupa software knowledge a plus, Manage and maintain executive’s schedule and appointments. Objective : Experienced in all aspects of product management and marketing of orthopedic... Sr. Executive Administrator Resume. Explained employee compensation, benefits, schedules, working conditions and promotion opportunities, Supported human resources staff with new hire orientations, weekly and departmental meetings and conference calls, Completed employee employment verifications and unemployment paperwork in a timely manner, Edited job position announcements before authorizing a post, Coordinated and conducted new hire pre-interviews, First point of contact towards company clientele, Processed time sheets for all company employees using Microsoft Excel, Reviewed and edited company website, newsletters, and out-going emails to company clientele, Negotiated favorable terms and pricing agreements with airlines, hotels, and embassies for company travel, Handled writing company checks and expense reports, Planned and executed the Patriot Insurance Social Networking interface using FBML and HTML coding, Initiated and implemented the re-organization of the agencies client data, Proactively assist with all office protocols and agent's needs. (Must have Excel experience.) A pleasant, professional and proficient administrator who has a long track record of ensuring things run smoothly behind the scenes of a busy office. SYSTEMS ADMINISTRATOR. Resume » Resume Examples » Administration Resume » Executive Administrator Executive administrators manage secretarial duties of an organization. Compiled and researched documents for travel-related meetings. Workday experience is a plus, Minimum of ten years of experience assisting at the executive/C-Suite level, Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency, A “devil is in the details” hyper-focused approach to work, A terrific work ethic accompanied by an optimistic, get-it-done outlook, Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc. Coordinates all travel arrangements and manages processing of all expense forms and reconciliation of accounts related to travel, Coordinates internal meetings with the GTP Executive leadership team, Acts as a liaison with various external and internal constituencies on behalf of the PI and EDRA keeping them apprised of issues and action items on his agenda, Communicates and coordinates regularly with the GTP Finance Division regarding expenses, new hires (Postdocs, grad students, etc), as well as any other issues that have the potential to impact the department’s finances, Prepare/format written correspondence on behalf of the PI & EDRA, ensuring that all correspondence and other written materials and presentations are accurate and prepared in a timely manner, Manages data records, files, and oversees the management of the Director’s office in support of the Program’s overall research mission using initiative and sound judgment, Plays a primary role in the management/oversight of assigned projects for the evolution and advancement of administrative infrastructure for the GTP, You will also copy, type, fax, file, and update business contacts, order and maintain office supplies and equipment, and provide backup support to the IT department's administrative assistant, Provide ad hoc support to other IT leaders as needed, Perform other duties and work on special projects as assigned, Prepare presentations, reports, and documentation for executive meetings, Schedule and organize departmental activities and communications, Document meeting notes, tracking them and following up as necessary, Communicate with global suppliers, vendors, customers, and clients, Works closely and effectively with the Chief of Staff ensuring the Senior Vice President is well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately, Manage an extremely active calendar of appointments, de-conflict schedule as appropriate and serve as a "gatekeeper” for direct access to the executive’s time and office, Manages a variety of special projects for the Senior Vice President (SVP), Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitate the SVP's ability to effectively lead the organization, Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP's updated, Administer a broad variety of administrative tasks for Business Unit General Manager and staff , including taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items. PERSONAL SUMMARY. View Text Format. Whether you are an experienced job seeker or a workforce rookie, putting together a resume can be challenging. Other tools such as SAP, SharePoint, Visio, OneNote strongly preferred, Utilized smart phones or tablet technology to drive global communication efficiencies for a team, Proven support for highly confidential matters, 2+ years of experience in the DoD, supporting senior leadership, 2+ years of experience with providing executive administrative support to senior leaders, Experience with Microsoft PowerPoint and Word at an expert level, Knowledge of DoD organization and culture, A lot of initiative- You enjoy working on complex assignments with a team or by yourself to get things done, You enjoy working with other people- You believe that a high functioning team is critical to success. Anticipates, drafts, reviews, and sends correspondence, as needed, Establishes, maintains, and monitors a variety of records and statistical data regarding the administrative services provided. Accurately prepares expense statements. Then, Extract relevant keywords to include them in your resume. Additional experience with Oracle iExpense and iProcurement would be beneficial, Effective in-person, phone & email presence, Act as first contact for SVP and play role of liaison, problem solver, and facilitator, Understand organization and how to “get things done”, Effectively and successfully respond to problem situations, Ability to prepare formally for and effectively manage interactions with SVP, Ability to organize and prioritize across competing priorities, Repare “week ahead,” and “day ahead” briefings, Track open issues and follow-up items to closure, Ability to manage high volume email and synthesize actions needed, Professional method for “acting, declining or redirecting”, Ability to decline quickly, simply and professionally, Complex International Travel Requirements (Itinerary, Visas), Heavy electronic filing, expense reporting & record keeping, Preparation of high level meetings and events involving multiple companies, Comfort with purchase card, occasional Purchase Order & Invoice support, 10+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies, Flexibility and an approachable personality - highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint), Strong presentation and slide development skills (PPT), An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company, A professional appearance and demeanor, excellent communication skills, Ability to work overtime and 24/7 on certain occasions (International company), Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly, Understand organization and how to "get things done", Prepare "week ahead," and "day ahead" briefings, Professional method for "acting, declining or redirecting", Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly, College degree and at least 4-5 years of relevant professional experience supporting a C-level executive, preferably with a public company, Excellent computer skills, including proficiency in Microsoft Office, A high level of discretion and confidentiality, Must be able to operate independently with minimal supervision, as well as on a team, Strong organizational skills and meticulous attention to detail are essential, Must have competence in understanding, interpreting, and communicating procedures, policies, information, ideas and instructions, Proficient in typing and good at spelling, punctuation, grammar, email and oral communication, Must be tactful in their dealings with people, Ability to apply independent judgment, discretion and initiative to address problems, Strong written and oral communication and interpersonal skills, Ability to exercise good judgment, common sense and initiative, Ability to identify and resolve problems in a timely manner by gathering and analyzing information and maintaining confidentiality, Position requires the ability to work long hours and occasional weekends prior to and during Visa Inc. Board meetings and events, Ability to multi-task and manage a heavy workload and priorities effectively, and meet deadlines in a fast-paced environment, Flexibility and willingness to perform a variety of tasks, from the administrative to the complex, and take direction with equanimity, Excellent follow through on projects and the ability to anticipate and spot potential issues, Must have a professional demeanor and remain calm under pressure, Position will be based in San Francisco, California; although occasional travel to the company's Foster City office will be required (shuttle service is provided), 5+ years senior administrative experience, Strong team player with a willingness to tackle any task and work for a large team, Strong working knowledge of MS Office (Outlook, Word, PowerPoint and Excel), Extensive experience coordinating domestic and international travel, External client relationship building and meeting coordination, Strong calendar management skills including the ability to prioritize multiple requests for executive's time, Ability to work independently and prioritize, Meeting management skills including, agendas, presentations, audio/visual, and timekeeping, Flexibility and problem solving abilities, including the anticipation and resolution of problems before they escalate, Capable of multi-tasking and supporting multiple team members at the same time, Responsible for providing the highest level of service and administrative support to the COO in all aspects of his/her role, Represents the office of the COO internally and externally, Liaison between the COO and his/her executive team and direct reports, Utilize your extensive knowledge of BMO and the operational role of executive to make sound decisions, Cultivate and nurture relationships with internal,global business,and government leaders and their administrative staff, Balance multiple priorities considering risk,importance,urgency,impact, Understand the key drivers affecting BMO and our clients,and apply that knowledge to complete projects, Demonstrate high-level knowledge of the Quality & Risk management policies related to specific service lines and the bank, Independently compose, format and edit non-technical business documents, Manage complex and heavy calendaring including,board meetings,client meetings,and off-sites, Independently set up and manage project plans at the Administrator level, Coordinates and handles all travel arrangements, Answers phones,screens calls and takes messages,as well as covers for other executive Team Assistants when necessary, Coordinates and sets up meetings,directors and executive meetings,and all Private Bank meetings, Complies data and assists in creating Power Point presentations and Excel spreadsheets for Board meetings and other directors and executive team meetings, Works with Corporate Marketing to craft company literature and promotions, Orders all company printed-related materials,i.e. Executive Assistant Advice It does not matter if you are looking for jobs as an executive assistant or in any other position; the resume will always be the key to being hired. Additionally, familiar with the Intelligence Community, its members, and organization, Familiarity with U.S. Government agency wide staffing and tracking systems, Familiarity with administrative personnel, physical, and information security policies and RESPONSIBILITIES as outlined in specific directives and instructions for DoD classified programs, Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CEO, Has some knowledge of P&Ls and strategic planning process, Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes, Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. Proofreading experience a plus, Highest moral and ethical character. YOUR FULL NAME. – e.g. This gives your future employer a better idea of the range of tasks that you’re capable of. Open Days as required, To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties, To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate, To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University’s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer, To perform other duties occasionally which are not included above, but which will be consistent with the role, Anticipates and prepares daily schedule of meetings and priorities. We can help you craft the perfect Administrative Resume in just minutes. Executive Administrator Resume Samples Executive Administrator Resume. For new managers and supervisors without STS certification, certification should be completed within 6 months of hire date, Must have current Secret clearance with the ability to obtain a TS/SCI, Understanding of etiquette and business-to-business interactions, TS clearance with SCI eligibility (read-on for access to SCI within past 24 months), Completion of advanced professional military education (e.g., Army School of Advanced Military Studies or equivalent, Joint Advanced Warfighting School, Naval Postgraduate School Defense Analysis Program), Experience in private industry, non-governmental organizations (NGO), and Other Governmental Organizations (OGO) desired, File (paper and electronic) maintenance and organization, Compose letters, reports, emails, proposals, as needed, Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc, College degree preferred with 5-7 years’ experience supporting executives, Experience in real estate, commercial, property management, construction or home building industry preferred, but not required, Exemplary written and verbal communication skills, Ability to maintain confidential and proprietary information and data, Proactive – anticipates needs and takes action, Provide Information/Knowledge Management, technical and executive administrative services to the Office of the Director, AONS Directorate, Provide classified and unclassified administrative support to the Director, Deputy Director and Executive Officer, to include telephone, e-mail, video teleconference, correspondence, calendar management, visitor reception/escort and meeting planning, and execution support, Provide daily support of AAIC Staff Action Management and Control Office (SACO) by maintaining and releasing a daily status of actions/reports to divisional leadership providing situational awareness of pending work and associated time horizons for meeting external suspense, Compose correspondence, review incoming correspondence, publications, regulations and directives, and notify applicable Division Chiefs, Respond to requests for information concerning organization functions, Review correspondence, reports and other documentations prepared for signature and/or concurrence of the Director for conformance with regulations, grammar, format, and special policies of the office, Coordinate Staff Actions in the HQDA staff action control system for the AONS Directorate, C onsolidate Division level input for Directorate actions tasks into a cohesive response while leveraging workforce expertise to the maximum extent possible, Maintain the Directorate tasking system by proficiently using Microsoft Enterprise SharePoint, Provide support to the Army’s Strategic Management System (SMS) and aggregate data input into structured, cohesive and relevant format and prepare the Directorate leadership representative for the monthly/periodic CIO/G-6 SMS performance meeting, Track training completion dates, monitor training requirements assigned to the Directorate and alert Directorate Leadership to the mandatory and optional training opportunities, Proficient with Microsoft Office to include MS SharePoint, Working knowledge of the duties of the Staff Action Control Officer, Working knowledge of staff action tracking systems to include but not limited to SACCP, CATMS, HQDA tracker and TMT, High School Diploma, GED or local equivalent, 2 years executive administrative experience, Disciplined adherence to confidential protocols and procedures, Excellent interpersonal, verbal and written communications skills including strong grammatical skills, Experience in keeping meeting minutes and action items for busy executives in a variety of internal and customer facing meetings, Flexibility to work in a fast-paced ever-changing environment, Willingness to work in a team-oriented manner, Proficiency with PowerPoint, Visio, Excel, Acrobat, Experience with a technology or healthcare firm, Customer service experience in the hospitality field, Experience in supporting international teams / activities.